1. Privacy Policy

Privacy Policy

Last updated: 21.01.2026

This Privacy Policy describes how Black Belts Oy (“we”, “us”, “our”) collects, uses, and protects personal data when you visit our website blackbelts.fi.

We process personal data in accordance with the EU General Data Protection Regulation (GDPR) and applicable Finnish data protection laws.

1. Data Controller

Company name: Black Belts Oy
Business ID: 3331151-8
Address: Siltasaarenkatu 12 A 3, 00530, Helsinki, Finland
Email: blackbelts@blackbelts.fi

2. What Personal Data We Collect

We only collect data that is necessary and relevant.

a) Data you provide voluntarily

  • Name

  • Email address

  • Company name

  • Message content

  • Job application information (e.g. CV, cover letter, LinkedIn URL if provided)

This data is collected when you:

  • Fill in a contact form

  • Download a guide

  • Apply for a job

  • Submit information via forms

b) Automatically collected data

When you visit our website, we may collect:

  • IP address (anonymized where possible)

  • Browser type and device

  • Pages visited and time spent

  • Referral source

This data is collected via Google Site Kit (Google Analytics).

3. Purpose of Processing

We process personal data for the following purposes:

  • To respond to inquiries and contact requests

  • To deliver requested content (e.g. downloadable guides)

  • To process job applications

  • To improve website performance and user experience

  • To analyze website traffic and usage trends

  • To meet legal and regulatory obligations

4. Legal Basis for Processing

We process personal data based on:

  • Consent (e.g. submitting forms, downloading materials)

  • Legitimate interest (e.g. B2B communication, website analytics)

  • Legal obligation (e.g. accounting or regulatory requirements)

5. Data Storage & Retention

  • Personal data is stored only as long as necessary for its purpose.

  • Job application data is retained for a maximum of [6–24] months, unless otherwise agreed.

  • Analytics data is retained according to Google’s default retention settings.

6. Data Sharing & Third Parties

We may share data with trusted service providers, only when necessary:

  • Google – website analytics and fonts

  • Dropbox – file hosting for downloadable materials

  • Tally – form handling and submissions

We do not sell personal data.

Some services may process data outside the EU/EEA. In such cases, appropriate safeguards (e.g. Standard Contractual Clauses) are used.

7. Cookies & Tracking Technologies

Our website uses cookies and similar technologies to:

  • Analyze traffic and performance

  • Improve usability

You can control cookies through your browser settings or a cookie consent banner (if implemented).

8. Your Rights Under GDPR

You have the right to:

  • Access your personal data

  • Request correction or deletion

  • Restrict or object to processing

  • Withdraw consent at any time

  • Request data portability

  • Lodge a complaint with the Finnish Data Protection Authority (Tietosuojavaltuutettu)

Requests can be sent to: blackbelts@blackbelts.fi

9. Data Security

We apply appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or misuse.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version is always available on this website.